Best multifunction color laser printer for small business

Contributor,  Editor

Updated: Jul 4, 2022, 11:39pm

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There are a lot of printers on the market–all of which claim to be the best–making it difficult to determine which actually is the best for your small business. The perfect printer for you depends on the features and functions you need, what you use it for and your budget. So we’ve put together a list of the best printers based on the key factors that matter most to small businesses, from printer-type and speed to print to customer service, pricing and customer reviews.

Editor’s note: Product pricing is accurate at the time of writing and are subject to change.

Show Summary

• The Best Small Business Printers of 2022
• HP Color LaserJet Enterprise MFP M480f
• Canon PIXMA TR7520
• Brother MFCL2750DW
• HP OfficeJet Pro 9025
• HP OfficeJet Pro 9015e All-in-One Printer
• Forbes Advisor Ratings
• Methodology
• Frequently Asked Questions (FAQs)
• Next Up In Business

The Best Small Business Printers of 2022

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Best for High-Volume Printing

HP Color LaserJet Enterprise MFP M480f

Price

Key Feature

Prints 29

pages per minute

Warranty

Price

Key Feature

Prints 29

pages per minute

Warranty

Why We Picked It

The HP Color LaserJet Enterprise MFP M480f is the best printer for small businesses in terms of speed. It can print up to 29 pages per minute, making it one of the fastest printers on the market. Additionally, it has an automatic document feeder that can hold up to 50 pages at a time, making it perfect for businesses that need to print large documents quickly.

With this printer, you can print, copy, scan and fax. With its 4.3-inch color touchscreen, you can easily navigate the menus and print from a variety of sources, including your smartphone or tablet. This printer also has built-in Wi-Fi, so you can connect it to your network and print from anywhere in your office.

Who should use it:

The HP Color LaserJet Enterprise MFP M480f is the best printer for small businesses that need to print large documents quickly.

Pros & Cons

• First page out takes 9.3 seconds (black) or 10.9 seconds (color)
• Comes with a one-year warranty, on-site repair and 24/7 phone support
• Recommended for printing 900 to 4,800 pages per month
• Bluetooth-enabled for wireless printing

• No automatic paper sensor
• USB cable must be purchased separately

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Best Home Office Printer

Canon PIXMA TR7520

Price

Key Feature

Automatica two-sided printing

Warranty

Price

Key Feature

Automatica two-sided printing

Warranty

Why We Picked It

The Canon PIXMA TR7520 is the best printer for small businesses in terms of quality. It produces prints with a resolution of up to 4800 x 1200 dpi, so your documents will look sharp and professional. At 17.3 pounds, it’s also one of the lightest models we’ve come across.

Its MSRP is $149.99, making it one of the most affordable options available. This printer can print, copy and scan. With its easy-to-use control panel, you can navigate the menus and select the functions you need with the touch of a button. This printer also has Wi-Fi, so you can connect it to your network and print from anywhere.

Who should use it:

The Canon PIXMA TR7520 is the best printer for small businesses that need to print high-quality documents.

Pros & Cons

• Up to 4800 x 1200 dpi print resolution
• One-year limited warranty
• Works with Amazon Fire devices
• WiFi and bluetooth-enabled

• Tech support only available the first year
• It’s slow compared to commercial printers

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Most Reliable Laser Printer

Brother MFCL2750DW

Price

Key Feature

Prints 36

pages per minute

Warranty

Price

Key Feature

Prints 36

pages per minute

Warranty

Why We Picked It

The Brother MFCL2750DW is the best printer for small businesses in terms of reliability. While it doesn’t offer Bluetooth connections, customers rave about its Wi-Fi connectivity and reliability. What’s more, it’s fast, printing up to 36 pages per minute. You can use Apple AirPrint, Wi-Fi, Ethernet, USB and Brother iPrint&Scan with your printer, as well as Amazon Alexa.

Additionally, this all-in-one Brother printer is easy to set up. Once you connect it to your network, you can begin printing, scanning and faxing. The MFCL2750DW also has a flatbed scanner with a document feeder, so you can scan documents quickly and easily.

Who should use it:

The Brother MFCL2750DW is the best printer for small businesses that need a reliable and easy-to-use all-in-one printer.

Pros & Cons

• It has excellent customer reviews
• Prints up to 36 pages per minute
• Works with Amazon Alexa
• Free support for life
• 30-day return policy
• Wireless and NFC-enabled

• It doesn’t print photos
• Doesn’t print in color—just black

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Best for Easy Setup

HP OfficeJet Pro 9025

Price

$379.99

(varies by retailer)

Key Feature

Warranty

1-year limited hardware warranty

Price

$379.99

(varies by retailer)

Key Feature

Warranty

1-year limited hardware warranty

Why We Picked It

The HP OfficeJet Pro 9025 is one of the easiest printers to set up. Simply connect it to your Wi-Fi network and start printing, scanning and faxing. In fact, many reviewers state it took them less than ten minutes to pull it out of the box, set up and print. This printer also has an automatic document feeder, so you can quickly scan and copy large documents.

This HP all-in-one printer can print at speeds of up to 24 black pages per minute, and 20 color pages per minute, making it a reasonably speedy print, too. Additionally, it has a 500-sheet paper tray capacity, so you won’t have to worry about constantly refilling it.

Who should use it:

The HP OfficeJet Pro 9025 is the best printer for small businesses that need an easy-to-set up all-in-one printer.

Pros & Cons

• It has great reviews
• Easy to set up
• Automatic two-sided printing
• WiFi-enabled

• Not bluetooth-enabled
• It’s been discontinued by the manufacturer, but you can still purchase it at retailers
• At more than 25 pounds, it’s on the heavier end

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Best Smart Printer

HP OfficeJet Pro 9015e All-in-One Printer

Price

Key Feature

Warranty

Price

Key Feature

Warranty

Why We Picked It

The HP OfficeJet Pro 9015e All-in-One Printer is the best smart printer for small businesses. This printer can connect to your Wi-Fi network and allows you to print, scan, copy and fax from anywhere in your office. It automatically updates drivers, has an app to print from and it includes Instant Ink. This automatically replenishes ink cartridges so you never run out.

With shortcuts, you can also save time. For example, with a single button, scan your document to the cloud or to an email. Its self-healing Wi-Fi means you’ll stay connected all while keeping your documents secure.

Who should use it:

The HP OfficeJet Pro 9015e is the best printer for small businesses that need an easy-to-use all-in-one smart printer.

Pros & Cons

• Create shortcuts to save time
• Self-healing Wi-Fi
• Instant Ink auto-replenishes cartridges when low

• It’s not as fast as its competition
• The return process isn’t great
• Not bluetooth-enabled

Forbes Advisor Ratings

Methodology

Printers for small businesses have come a long way in recent years. They are now more affordable and offer a variety of features that meet the needs of small businesses, whether just launching or well established. When choosing a printer, it’s important to consider the cost and fees, features and customer support options.

Printers for small businesses vary in price, so it is important to find one that fits your budget. Features matter, because if you print a lot of documents in a day, you need something to keep up. Similarly, if you only print a few documents, you may be able to get by with a smaller, less industrial printer. Customer support is also an important consideration, as you want to be able to get help when you need it.

We rated printers for small businesses on a scale of 0 to 5 stars, with five stars being the highest rating. The ratings are based on ease of use, costs, ongoing fees, customer support, features and functionality. Additionally, we considered real customer reviews when rating the printers.

Frequently Asked Questions (FAQs)

What is the best printer for small businesses?

The best printers for small businesses are the HP Color LaserJet Enterprise MFP M480f, Canon PIXMA TR7520, Brother MFCL2750DW, HP OfficeJet Pro 9025 and the HP OfficeJet Pro 9015e All-in-One Printer. The best one for your small business depends on your specific needs.

What are the most important features to look for in a printer for small businesses?

The most important features to look for in a printer for small businesses are ease of use, costs, ongoing fees, customer support and features. Additionally, your budget is a major factor in choosing the right printer.

How much do printers for small businesses cost?

Printers for small businesses vary in price, with some as low as $50 and others costing over $500. The best way to find the right printer for your small business is to consider your budget and needs.

How much does printer ink cost?

Printer ink can be most of the biggest monthly expenses a small business has if it prints a lot of copies. Depending on the type of printer it has, and whether that printer uses toner or printer cartridges, replacement ink can become expensive to your bottom line. The typical cost to replace a black ink cartridge is anywhere between $5 and $50, depending on whether you are using aftermarket or original equipment manufacturer (OEM) cartridges. It can cost between $20 and $100 or more to replace a color ink cartridge for a typical printer for a small business. Black toner cartridges can run from about $20 to around $120 to replace and around $50 to $125 or more for color toner. Bundling ink cartridges or toners can save some money, and injection kits are also a way to save money as well. Another way to view the cost is per page. A colored print from an inkjet printer usually amounts to about 20 cents per page and about half that for a black ink page while a laser printer drops the cost for both black and colored ink to about 5 cents per page.

Next Up In Business

Information provided on Forbes Advisor is for educational purposes only. Your financial situation is unique and the products and services we review may not be right for your circumstances. We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities. Performance information may have changed since the time of publication. Past performance is not indicative of future results.

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Kathy Haan, MBA is a former financial advisor-turned-writer and business coach. For over a decade, she’s helped small business owners make money online. When she’s not trying out the latest tech or travel blogging with her family, you can find her curling up with a good novel.

Kelly is an SMB Editor specializing in starting and marketing new ventures. Before joining the team, she was a Content Producer at Fit Small Business where she served as an editor and strategist covering small business marketing content. She is a former Google Tech Entrepreneur and she holds an MSc in International Marketing from Edinburgh Napier University. Additionally, she manages a column at Inc. Magazine.

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