How to group emails together in gmail

• You can create a group email in Gmail using the label tool in Google's Contacts page.
• After you create a label with multiple emails, you can add that label to the addressee line in any email message. 
• If you are sending an email to a group of people, it's considered a common courtesy to use the "Bcc" line to hide the email addresses. 

You can easily create a group email in Gmail (sometimes called mailing lists or distribution lists) and send an email to those contacts with just a couple of clicks. This is convenient because you don't have to manually add a lot of names in the "To" line of an email every time you need to send a message.

Unfortunately, the process isn't obvious, so you might not have been able to figure out the steps on your own.

How to create an email group in Contacts 

To send a group email, you need to begin by creating the email group using a label in Google's Contacts. Once you create a label, though, adding all the contacts in the label to the email is simple. 

1. Open Google Contacts in a web browser.

2. Hover your cursor over the first contact you want to include in your group, and then click the checkbox to the left of the name when it appears. 

3. Check the name of every contact you want to include in the group. 

4. When you're done, click the "Manage labels" button at the top of the page. It's shaped like a label and is right next to the "Send email" button. 

5. In the dropdown menu, click "Create label."

6. Enter a name for your email group label and click "Save."

How to create a group email in Gmail

1. Open Gmail in a browser. If Gmail was already open in another browser tab, refresh the page.

2. Click "Compose."

3. There are two ways to add your email group to this email message. If you remember the name of the label you just created, enter its name in the "To" line. When you see it appear as a suggestion, click it, and all the members you added to the label will appear. If you don't want to type it, click "To" and, in the pop-up window, click "My contacts." Then click the name of the label from the list.

4. The group should now be in the email's "To" line, and you can create and send the email as usual.

If you are sending the email to a group of people who are not close friends, family, or coworkers, it's common email etiquette to put the email addresses on the "Bcc" line rather than the "To" line, so everyone's email address isn't publicly shared. 

Related coverage from Tech Reference:

• How to clear your Gmail cache to fix issues and make the email client run more efficiently

• How to change your Gmail inbox display in a variety of ways using the 'quick settings' menu

• How to install add-ons to your Gmail account in a desktop web browser, and streamline your workflow

• How to recover deleted emails in Gmail and move them back to your inbox on a computer or mobile device

• How to get rid of the Google Meet function in the Gmail mobile app and remove the video-chat icon from your inbox

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Dave Johnson is a technology journalist who writes about consumer tech and how the industry is transforming the speculative world of science fiction into modern-day real life. Dave grew up in New Jersey before entering the Air Force to operate satellites, teach space operations, and do space launch planning. He then spent eight years as a content lead on the Windows team at Microsoft. As a photographer, Dave has photographed wolves in their natural environment; he's also a scuba instructor and co-host of several podcasts. Dave is the author of more than two dozen books and has contributed to many sites and publications including CNET, Forbes, PC World, How To Geek, and Insider.

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Gmail can be an invaluable tool to small business owners who want to stay connected even when away from the office without having an in-house IT department. The Web-based email service allows you to log in from any computer or laptop that is connected to the Internet. Depending on how many emails you receive, a cluttered inbox can lead to you overlooking important messages. To prevent clutter, use the filter feature as well as labels to group relevant emails together. This keeps your inbox uncluttered and allows you to separate business and personal messages so that you can see at a glance when you have received important business mail.

Step 1

Log in to your Gmail account and open a message from the sender whose emails you want to group together.

Step 2

Click the "More" button and then click "Filter Messages Like This" to automatically add the email address of the sender to the "From" filter field.

Step 3

Click "Create Filter with This Search" and then click the check box next to "Skip the Inbox."

Step 4

Click the check box next to "Apply the Label" and then click "Choose Label."

Step 5

Click "New Label" and then enter a name for the label. Use the name or business name of the recipient as a label to avoid confusion.

Step 6

Click the "Create" button and then click "Create Filter" to apply the changes.

References

Tips

• Click the down arrow in the search box and then type an email address in the "From" field to create a filter if you do not have an existing message from the sender.
• Labels can be nested by selecting "Nest Label Under" and then choosing an existing label in the "New Label" window. This allows you to further separate contacts by for example work, friends and family.

Writer Bio

Virtually growing up in a computer repair shop, Naomi Bolton has held a passion for as long as she can remember. After earning a diploma through a four year course in graphic design from Cibap College, Bolton launched her own photography business. Her work has been featured on Blinklist, Gameramble and many others.

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