How to retrieve deleted archived emails in gmail

Gmail is a free email service from Google. In 2019, it had 1.5 billion active users worldwide. A user generally accesses Gmail through a web browser or the official mobile app. Google also supports the use of email clients through the POP and IMAP protocols. When Gmail was introduced in 2004, it offered a storage capacity of one gigabyte per user, which was significantly higher than its competitors at the time. Today, the service comes with 15 gigabytes of memory.

Users can receive emails up to 50 megabytes in size, including attachments, while they can send emails up to 25 megabytes in size. To send larger files, users can include files from Google Drive in the message. Gmail has a search-oriented interface and a “conversation view” similar to an Internet forum. The service is notable among website developers for its early adoption of Ajax.

Although archived messages are removed from your inbox, those messages are still stored in your Gmail account and can be accessed in a few simple steps. These messages also remain indexed and appear when you search for Gmail messages. You can view the email while it is archived, but if you want to continue the conversation, move the messages from the conversation to your inbox.

How to recover deleted or archived emails from Gmail

The following screencast quickly explains how to recover deleted emails in Gmail. For a detailed guide on how to recover deleted emails from Gmail, please review the written instructions below:

How to Find and Recover a Deleted Gmail Email from Trash

If an email was deleted, it is likely in the Trash folder. Unless you have permanently deleted the email, you can retrieve it from the Trash folder if it has been in the folder less than 30 days. Gmail messages that have been in the folder the longest are automatically deleted.

In this section, you will learn how to find and recover a Gmail that was accidentally deleted.

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• Find and open the Trash folder
  • When you first open your Gmail inbox, it may look like this
  • As you can see, the Trash folder is not visible. To find it, click the More option on the left side of the screen. Your menu options expand
  • Your Trash folder appears in the menu. Click the Trash option to open the folder:
• Use Gmail Search to Recover Deleted Gmail Emails
  • You may be able to see the missing Gmail message as soon as you open the Trash folder. if so, good for you.
  • However, if you have many emails in the Trash folder, it may take more effort to retrieve the deleted email message. Use the scroll bar on the right of the screen to scroll through the emails on your screen. If there is more than one message screen, use the left and right arrows at the top right of your screen to move through the screens
  • But scrolling through email message screens in this way can be time consuming. There is an easier way. You can use the Gmail search bar to find your lost message in the Trash folder. To get started, click the down arrow to the right of the search bar. The Advanced Search dialog appears.
  • The best way to find the missing message is to type what you know about it in the search fields of the Advanced Search dialog box.
  • In this example, I am looking for an email sent in May of the year about an upcoming conference. I write the information I have in the search fields.
  • When you’re done entering information, click the Search button (looks like a magnifying glass) at the bottom left of the dialog. Search results appear
  • In this case, the search parameters were specific enough to return the missing email message. If more than one email meets the search criteria, you will see multiple messages on this screen.
• Recover a deleted email from Gmail
  • Now that we’ve found our missing email, it’s time to get it out of the Trash folder. To do that, click the checkbox to the right of the email to select it. Your screen should look like this:
  • Click the Move to Inbox button above the message. Your email is moved from the Trash folder to your Gmail Inbox. You have just learned how to recover deleted emails from Gmail.

How to recover permanently deleted emails

If your deleted Gmail email is not in the Trash, it has likely been permanently deleted. This can happen in several ways:

• He emptied his Trash folder.
• He selected the message in his Trash folder and clicked the Permanently delete button.
• The email was automatically deleted from the Trash folder after 30 days.

Study this tutorial to find out more details about deleting email from Gmail: How to permanently mass delete all emails in Gmail (quickly).

If you’ve accidentally deleted an email message (or messages) permanently, the email from Gmail may still be on one of Google’s servers. There is a possibility that you can recover a permanently deleted email with the help of Google Support.

This is what to do:

Gather information

Gather as much information as you can about the missing Gmail emails. These are some of the details you will need:

• Your Gmail address
• When Gmail disappeared (approximately)
• Details on the steps you took to try to recover the deleted emails

Contact Google Support

Enter this URL in the address field of your browser: support.google.com/mail/contact/missingemails

Complete the fields on the Gmail Help screen that appears. Once you have entered all your information, click Submit to send your request to Google Support.

How to access archived emails in Gmail

Avoid the frustration of permanently losing an email from Gmail by using Gmail’s Archive feature. Archiving old messages is better than deleting them. Archived Gmails are not automatically deleted after 30 days. And if you know what to do, you can easily restore an archived Gmail email.

You may be concerned that your Gmail file will consume your available Google storage space. But remember that even a free Google account comes with 15GB of storage (shared between Google Drive, Gmail, and Google Photos). So you probably won’t fill your Google storage with archived messages very quickly. Plus, you can buy additional storage if you really need it.

If you don’t know how to archive a Gmail message, it’s easy to do. Simply select the email you want to archive in your inbox and click the Archive button on the toolbar above messages:

Here’s how to restore an archived email message:

• Recover Archived Gmail
  • You can’t open your Gmail file in the same way that you can open the Trash folder. But that doesn’t mean you can’t access archived emails in Gmail.
  • You can find the Gmail emails in your archive with the All emails option. Start with your Gmail inbox open. Click More to the left of your Gmail emails to expand your options. Here’s a screen with the options expanded:
  • Click the All Mail option. All mail in your Gmail system is displayed, including archived messages:
  • Use the scroll bar on the right to scroll through your Gmail emails and find the archived email you are looking for.
• Access archived emails
  • Using the All Mail option can be a great way to retrieve an archived Gmail email message if you don’t have a lot of emails in your archive.
  • If your Gmail archive is full, you will save time by using Gmail’s advanced search tool. The process is very similar to the method we use the search tool to find Gmail emails in the Trash folder.
  • With your Gmail inbox open, click the down arrow to the right of the search bar. The Advanced Search dialog appears:
  • Make sure the search parameter at the top of the dialog is set to All Mail.
  • In this example, I missed an important meeting notice. I type the word “meeting” in the Has the words field in the Advanced Search dialog box. I’m not sure when the email was sent so I set the Date parameter 1 year from now.
  • When you’re done entering information, click the Search button (looks like a magnifying glass) at the bottom left of the dialog. Search results appear
  • In this case, the search parameters were general and returned multiple emails from Gmail with the word “meeting” in the email. However, the email you were hoping to retrieve from the Gmail archive appears at the top of the screen.
• Move archived Gmails to your inbox
  • Now that we have learned how to recover archived emails in Gmail, it is time to put the recovered messages back in the Gmail inbox. To do that, click the checkbox to the right of the email to select it. Your screen should look like this:
  • Click the Move to Inbox button above the emails. Your email is moved from your Gmail archives to your Gmail inbox. You have just learned how to recover and restore archived emails in Gmail.

Final remarks: How To Recover Deleted or Archived Emails in Gmail

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