Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing. Show
Share a single item using a linkUse this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available. You can have the link only available to the Hampshire community, or to the whole world.
Sharing a FolderIf you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Then every item placed in this folder will automatically be shared with the group. Create a folder
Then, share the folder:
Shared DrivesShared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Not sure whether to use My Drive or a shared drive?Ask yourself these questions:
If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Drive and shared drives. View What can you do with shared drives? to get started Changing ownership of a file or folderYou may want to assign someone else to be the “owner” of a file or folder. The owner has complete control over access, visibility, and can choose to delete the file. How to change ownersYou can change who owns a file or folder in Drive.
Transferring ownership to or from a non-Hampshire Google accountSome of us may have Hampshire-related documents “owned” by a personal Google account. A best practice would be to transfer these items to be owned by your Hampshire account. While you can transfer ownership between Hampshire College accounts, you can’t transfer ownership to or from a non-Hampshire account! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your computer, and then re-upload them when logged into your Hampshire account. If you're thinking about transferring files, have a look at Google's Takeout service; it provides options for downloading an archive of all your data, including Drive files. How does Google Docs work for a group?Any number of people can work in a Google Doc simultaneously. You can actually see others typing in the document at the same time you are. Google Docs save automatically. People use them for collaborative work because everyone has the same most recent version.
Can you put Google Docs in groups?Share your Google Workspace content—such as Google Calendar, Sites, Docs, and files stored in Google Drive—with multiple people at once using Google Groups. For example, you could create a group with the email address marketing-team@your_domain.com and add several members.
How do you make a group to share Google Docs?Sharing with the group. Right-click the file/folder.. Click Share.. In the field (where you'd normally type the name of the user you intend to share with), type the name of the group for collaboration (Figure A).. Select the group permission from the Can Edit drop-down.. Add a note (optional).. Click Send.. How do I create a group list in Google?How to Create a Group in Gmail. Select “Contacts” from your Google apps.. Choose the contacts that you want to include in your group. ... . Create a label for your new contacts list. ... . Use your group.. |