The above will sync each individual Office 365 Mail folder with a corresponding Gmail label. For example, the Office 365 Mail folder “folder_x” will be synced with Gmail label “label_x,” and so on. Show
The other approach is to sync all your Office 365 Mail folders with a dedicated Gmail label. In that case, you will need to create a sync pair to sync a virtual folder named “Folders” with a label in Gmail (i.e., we can call the label Office365_mail_folders_in_gmail). This will give you sync pair that looks like this: Office365 Mail/Folders <-> Gmail/Office365_mail_folders_in_gmail
Here are short instructions on how to set up synchronization between Office 365 Mail and a Gmail label: If you’re here, your business may be in a position to continue using Microsoft products like Outlook, but you may want to use Gmail and other G Suite products at the same time. If this is the case, there’s actually a super convenient way you can sync your Gmail account with Outlook. If you’re migrating from Outlook and Microsoft products to G Suite, there’s also an easy way to port over all your previous messages and information. Read on to learn how to sync Outlook with Gmail. Table of Contents
Setting Up Outlook to Sync With GmailFirst, let’s cover how to set up Outlook to work with Gmail. This is handy if you want to rely on Gmail for most of your email purposes, but you want to make use of the organizational functions or UI layout of Outlook. Before you can start the syncing process, you’ll need to adjust a few settings in Gmail to make sure it works smoothly with Outlook. Your first step is to enable the IMAP protocol for your Gmail account, which is a fancy name for a standard email protocol that allows you to access and manipulate messages. This is how you do it:
When you’re done with that step, you can add your Gmail account to your Outlook platform. Follow these steps to accomplish this:
At this point, you should be ready to use Outlook with your Gmail account! How to Migrate Messages and/or Contacts From Outlook to GmailNow let’s turn our attention to the other direction; what if you want to migrate your messages and/or contacts from Outlook to Gmail? First, it’s a good idea to check your Junk and Deleted folders for any messages you really want to keep; move these to your Inbox to ensure they aren’t lost in transition. Migrating contacts and migrating messages both follow the same general process, so you can refer to these steps no matter what you’re after. Improve your team's email response time by 42.5% With EmailAnalytics
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Note that the migration process may take a while, depending on the size of your account and the number of entries you’re importing. And by a while, I mean a while—larger accounts could literally take days. You’ll notice the messages trickle in gradually, so don’t panic if you see some but not others. Give it time, and try to start the migration process on a late Friday afternoon so you don’t have to deal with the waiting or confusion that can occur. How to Sync Outlook Contacts to GmailThe process in the previous section works really well. It’s reliable. It’s easy. It’s accessible to everyone. But there’s one problem with it: it’s a one-time move. If you’re a salesperson who relies on email and utilizes multiple different accounts, you may require something more. Instead of simply transferring your contacts from Outlook to Gmail, you’ll want to “sync” your contacts between Outlook and Gmail; in other words, whenever you add a new contact to your Outlook account, it will automatically populate in Gmail, and vice versa. Unfortunately, there’s no built-in option in either Outlook or Gmail to make this happen. If you want to automatically keep your contact lists synced with each other, you’ll need the help of a third-party add-on or app. There’s an open source add-on you can use called GO Contact Sync Mod, built especially for this purpose. With it, you can almost automatically transfer contact changes from one account to the other. Because it’s open source, it’s free and doesn’t come with any additional strings attached. Before you can use it, you’ll need to install Microsoft .NET Framework 3.5, then install the mod itself. When you start it up for the first time, you’ll need to enter your account credentials. This is fairly straightforward. When complete, you can toggle several options, including:
Below that, you’ll need to choose some configuration settings. The default settings will work for most users, but you may want to choose whether or not the program runs at startup, whether it automatically syncs, and how often it syncs. Making the Most of GmailNow that you know how to sync Outlook to Gmail, it’s time to maximize your productivity as an emailer. If you’re a new G Suite user and you’re getting used to Gmail for the first time, or if you’ve been using Gmail for ages and you’re curious about tapping its full potential, we’ve built a tool designed to help you maximize your efficiency and productivity: EmailAnalytics. With EmailAnalytics, you can automatically monitor your Gmail accounts (or the accounts of your employees), and pull in dozens of metrics that can help you better understand your email habits, from how often you send messages throughout the day and throughout the week, to your average email response time to incoming messages. Sign up for a free trial today, and start digging into the in-depth data visuals that can make you a better emailer. Related posts:How to Unsend an Email in Gmail 25 Gmail Search Operators That Will Make You a Gmail Pro How to Search by Date in Gmail Jayson DeMers Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. How do I sync my Gmail account to Outlook 365?In the Outlook app, choose File > Add Account. On the Auto Account Setup page, enter your name, your Gmail address and your Gmail password (or the app password), and then choose Next.
Why is my Gmail not syncing with my Outlook?Your Outlook is not syncing with Gmail due to many reasons; such as faulty Windows Update, outdated Google Sync, no premium syncing subscription, weak internet connection, Outlook settings are immensely configured, etc.
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